COMPH INFORMATION SYSTEM REPORTS

Introduction

This page contains instructions for generating reports pertaining to the College of Medicine and Public Health (COMPH) Information System. The reports are divided into two types based on the information they provide:

• Training Grant Reports
• COMPH Reports (Faculty and Student)

Software

These reports are generated using Microsoft Access and Microsoft Excel. Switchboard-type interfaces have been created on the front-end to assist the user in generating these reports.

Report Generation

It is assumed that the relevant data was entered into the system before generating the reports. Please contact the data-entry personnel if you have any questions.

 

The report generation is discussed separately for the two kinds of reports.

Generating Training Grant Reports

• Double-Click on the TrainingGrantReports icon on the desktop. Click Enable Macros in the pop-up window that appears next. This opens a switchboard in Excel containing the names of all the reports that can be generated.
• Select the appropriate report from the switchboard. This opens a new window containing the selected report.
• Click on Sheet1 at the bottom of the new window.
• Click on RefreshAll icon          (Figure 1) at the top of the window. This action will run a query and retrieve the appropriate results from the database.
• Click the GenerateReport button to generate the report. You might have to scroll the window up-down or left-right in order to locate this button.
• Click on Print icon        (Figure 2) at the top of the window to print the report.
• Close all the windows and return to desktop.

 

Generating COMPH People Reports

• Double-Click on the COMPH icon on the desktop. This opens a switchboard (Figure 3) in Access containing several choices.
• Click on the Reports button. This opens a new window (Figure 4).
• For generating the Faculty report select the appropriate faculty name from the first pull-down menu (Figure 5). Similarly, for generating the Student report select the appropriate student name from the second pull-down menu. For generating the Selected Applicants Report select all the required students from the last menu and click the AddStudents button (Figure 6).
• Close all the windows and return to desktop.
• Double-Click on the COMPHReports icon on the desktop. Click Enable Macros in the pop-up window that appears next. This opens a switchboard in Excel containing the names of all the reports that can be generated.
• Select the appropriate report from the switchboard. This opens a new window containing the selected report.

• Click on Sheet1 at the bottom of the new window.
• Click on RefreshAll icon          (Figure 1) at the top of the window. This action will run a query and retrieve the appropriate results from the database.
• Click the GenerateReport button to generate the report. You might have to scroll the window up-down or left-right in order to locate this button.
• Click on Print icon        (Figure 2) at the top of the window to print the report.
• Close all the windows and return to desktop

 

Questions

Please send an e-mail to pasupart@cis.ohio-state.edu if you have any questions.